Leave/Absence Types allow you to categorize the different types of leave across your organisation.

In this article we will explain how to:

  • Create a New Absence Type.
  • Edit an Existing Absence Type.
  • Delete an Existing Absence Type.

How Do I Create a New Absence Type?

From your VacationTracker home page, click on the Settings arrow to reveal the drop down menu and then click on Absence Types:

You are now on the main Absence Types Page and you will see your list of existing Absence Types displayed:

Next, to create a new Absence Type, click on the New Absence Type button to the right of the screen, as shown below:

You will then be brought to a new page where you can enter the following details:

  • Name of Absence Type.
  • Who can request this type of leave i.e. anyone, managers and admins, only admins.
  • Who can view this leave on their Calendar i.e anyone, managers and admins, only admins.
  • Max Annual Allowance (days).
  • Color (to distinguish this leave from other leaves when displayed on your Calendar etc.)
  • Takes from Annual Allowance checkbox (if ticked then this type of absence type will be deducted from the overall annual allowance for the employee in question)

To change who can request this type of leave and who can view the leave on their calendar, simply click on the arrow next to each option to reveal a drop down menu:

Then click to select the option you want from the drop down menu:

Once you have selected and/or entered an option for each field, simply click the Create Absence Type button, as shown below:

You will then be brought back to the main Absence Types Page where you will see a message informing you that your Absence type was successfully created and you will see your new Absence Type displayed below along with your other existing Absence Types:

That’s it, you have created a new Absence Type. You can repeat this process as many times as you want to create additional Absence Types.


How Do I Edit an Existing Absence Type?

From your VacationTracker home page, click on the Settings arrow to reveal the drop down menu and then click on Absence Types:

You are now on the main Absence Type page and you will see a list of existing Absence Types displayed:

From the list display, find the Absence Type that you wish to edit and click on it’s title to select it:

This will bring you to the specific page for that Absence Type and there you can edit all of the settings for that Absence Type. The options are edited in the same way as we have already outlined above. When you are done editing, click on the Save Changes button:


How Do I Delete an Existing Absence Type?

From your VacationTracker home page, click on the Settings arrow to reveal the drop down menu and then click on Absence Types:

You are now on the main Absence Type page and you will see a list of existing Absence Types displayed:

From the list display, find the Absence Type that you want to delete and click on it’s title to select it:

This will bring you to the specific page for that Absence Type and there you simply click on the Delete button as shown below:

A pop-up will ask you to confirm that you wish to delete that Absence Type, simply click on OK to confirm the deletion:

That’s it, that Absence Type has been deleted and will no longer appear in the list of Absence Types available.