Requesting Time Off:
Requesting time off is quick and easy to do - let’s get started!
There are two ways to request/book time off.
Option one is to click on the Book Time Off button on your VacationTracker homepage as shown below:
Alternatively, with option two you simply click (& drag) to the desired date range from the time off calendar which is displayed on your VacationTracker homepage. From the calendar months displayed, find the dates you want to request time off for and then select and drag.
NOTE: If you want to book time off in hours (or minutes) you should switch the calendar view to week or day view.
In the example below we have chosen the 11th to the 14th of March 2020 as our date range:
Whichever option you choose from the two outlined above, a Book Time Off popup will open. However, if you use the calendar (option two) to select the date range, this date range will already be entered into the popup when it opens. This can be seen in the following screenshot where the aforementioned example dates of the 11th-14th of March are already selected:
If you have clicked on the Book Time Off button, when the popup opens, click on the date field:
When you do so, a calendar will open and you can click to select the dates you wish to request off. In the example below we have chosen the 4th-6th of March 2020:
Once you have selected the correct dates you can then choose an Absence Type and you can add an Absence Comment if you wish:
When you are ready, click on the Proceed button:
The page that now displays allows you to check the details of your time off request. Should you need to edit the request click on the Make Changes button:
If you wish to cancel your request completely, click on Cancel:
If you are happy with the request and want to proceed then simply click on the Submit Time Off Request button and your request will be sent to your manager(s) for review:
You will then be brought back to your VacationTracker homepage where you will see a message informing you Time off request created and is pending approval. Underneath that you will also see a message informing you that You have 1 time off request pending approval. You can view that request by clicking on the View Now link:
When your time off request has been approved (or denied) you will be notified via Email. If approved the time off will now appear on your VacationTracker homepage calendar as shown below:
That’s it - done!